How to Manage Your Files Effectively

How to Manage Your Files Effectively

Managing files can be overwhelming and let’s be honest… boring for some. 

But as I always say… my passion is your nightmare! 

Remember, an effective file management system boosts the overall efficiency of a company’s operations. It also organizes important information and provides a searchable database for easy access.

With that, I’m going to share tips on how you can manage your files effectively. If you’re looking to clean up your files or revamp how you store them, start with this question:

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The Secret to Task Management

The Secret to Task Management

Whether you’re a pen and paper person or a master digital list maker, one thing is for sure, we all have trouble managing our tasks.

Through years of productivity coaching and administrative support, I have found MOST people make the same mistake…

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3 Ways Automation Can Hurt Your Business

3 Ways Automation Can Hurt Your Business

Okay – raise of hands… how many of you have been told that the way to get ahead in your business is to automate as much as possible?

I can’t tell you how many people are shocked to hear that, as a systems expert, I still do quite a bit of work manually. Sound like a contradiction? Not if you zoom out a little.

Automation is a great way to share the burden of your workload with tools and apps. However, unless done thoughtfully, too much automation can cause some serious problems for you. There’s a sneaky little trap hiding in automation and if you aren’t looking for it, you’ll end up in a pretty big hole.

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Essential Systems for Entrepreneurs

Essential Systems for Entrepreneurs

Whether you’re just getting started or you’ve been at it for a while, running a business can be overwhelming. There’s a lot to consider – legal concerns, tracking financials, and getting all the work done.

In the beginning, we all start out doing the best we can. We go from day-to-day fielding emails, doing our best to stay on top of our task list, and hoping we’re piecing everything together correctly.

But then it happens. We start to grow. We have more than we can handle and we start drowning. We know there’s a better way to do things and the idea of bringing in some help is more stressful than we could have imagined.

There is a way to do it better – no matter where you are in your entrepreneurial journey.

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3 Inbox Labels You Need to Use

3 Inbox Labels You Need to Use

Keeping our inboxes organized can be a bit of a nightmare. If you’re like me, your inbox is an extension of your task list, which makes everything a bit harder to keep straight. With the constant flood of messages, it’s hard to have insight into what you need to do, what you’ve responded to, and what’s important.

The key to optimizing an inbox is using the tools at your disposal to making it work for you – and therefore, eliminating some work!

If your inbox is a little out of control, I recommend starting with using these three labels/categories to give you visibility into what’s in store for you.

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5 Personal Board Ideas for Trello

5 Personal Board Ideas for Trello

When we think about task management tools, we consider all the ways they can help us work better, faster, more efficiently. But have you ever looked at your favorite tool and considered how you could use it to improve your life?

I’ve been using the task/project management tool Trello for almost ten years and have gotten creative with how I organize not only my work but my personal life using their flexible boards. Any time I feel like I need to create a special notebook or folder for information, I ask myself if what I’m looking to organize would be better set up in Trello. More often than not, the answer is yes!

Now, admittedly, I could go on and on about all the amazing ways you can use Trello, but below are my top 5 favorite personal board ideas.

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Staying Organized with the One-Touch Rule

Staying Organized with the One-Touch Rule

One of the biggest pain points with organization that has a significant impact on our productivity is the existence of piles. And when I say piles, I mean both physical and digital piles. For example, stacks of mail, unpacked boxes, unread email, a full but clean dishwasher. Things pile up and suddenly getting through the pile is no longer a task – it’s a project.

I offer a number of tools to help you work through the piles (have you checked out Detox Your Inbox?!) but let’s talk about how you stop piles from starting in the first place.

All you need to know is three little words…

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5 Steps to Becoming a More Productive Entrepreneur

5 Steps to Becoming a More Productive Entrepreneur

As a business owner, you’re frequently wrestling with the challenge of how to get all the things done. How do you balance client/customer work and business development? How do you set priorities? How do you stay on task? How do you keep track of it all?

I get it. As a fellow entrepreneur, I understand there are unique challenges as you try to balance being the Chief of Everything and the CEO.

I have to tell you – there aren’t any secret tricks or hacks that will make you more productive. Our ability to get more done without draining the tank or operating in a constant state of overwhelm boils down to one thing… creating a solid foundation.

These 5 steps will help you strip your productivity habits down to the basics and rebuild so that no matter what comes your way, you can manage all the things without losing your mind.

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10 Tips for Planning a Successful Event

10 Tips for Planning a Successful Event

Planning an event for your company or business can be an insanely overwhelming. The sheer number of details can trip planners up. However, have no fear – there is a method to the madness. You just need to have some insight and help.

Whether putting together an all-day meeting or holiday party, the tips below will set you on the right path to hosting a successful event.

Have a clear purpose and audience for the event.

The first step in any event planning is getting clear about the purpose of gathering everyone and defining who needs to be in attendance. The purpose and audience dictate the rest of the planning parameters, including venue, budget, meals, and materials needed.

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7 Tips to Clean Up Your Digital Files

7 Tips to Clean Up Your Digital Files

Digital records management isn’t something we spend time thinking about until we need to find a file. We spend far too much time searching, wondering where we would have thought to save the file when we were working in it. Frustration sets in as we jam every term possible into the search bar and still we have to sort through file after file to find what we need.

I personally despise wasting time looking for files. It’s one of those delays that drives me nuts mainly because it’s so easy to prevent.

If you’re relating to this, don’t worry – most people do. We’ve become disorganized digital hoarders. With endless storage capacity and search functions, we aren’t as discerning about what we’re saving and how it’s organized.

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